Differences

This shows you the differences between two versions of the page.

--- erds:erds_add_employee [2019/01/14 16:25] – administrator
+++ erds:erds_add_employee [2026/01/20 21:16] (current) – 216.9.23.34
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 ==== Adding An Employee To CeRTNA ====
+There are classifications of users for CeRTNA - Reports Only User or Secure-Access User.
+If you are requesting a Reports Only User, please email a completed and **signed** [[https://oag.ca.gov/sites/all/files/agweb/pdfs/erds1/form_erds_0012.pdf|ERDS 0012]] to CeRTNA (Rich Sherman). **Please write the employee’s email address and phone number on the ERDS 00012 Form**. Forms without the e-mail address and phone numbers written on them will be rejected. Including the information in the e-mail is not sufficient because the forms are filed in a folder and the e-mail may be purged.
 Adding an employee with a 'Secure Access' role to CeRTNA, requires a fingerprint & background check. The following steps are required to complete this process:
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 California residents will send the employee to local Live Scan provider utilizing a [[https://oag.ca.gov/sites/all/files/agweb/pdfs/erds1/bcia-8016-erds.pdf|BCIA 8016ERDS]] form. Please fully complete the employee and employer sections prior to the appointment. Note that this form is a fillable PDF and utilizing acrobat to complete the form really helps the legibility.
-Non-California residents should contact CeRTNA to obtain a 'Roll-Card' which will taken to one of your local agencies to complete the fingerprint roll process. Your local police and/or sheriff departments typically offer this service.
+Non-California residents should contact CeRTNA to obtain a 'Roll-Card' which will be taken to one of your local agencies to complete the fingerprint roll process. Your local police and/or sheriff departments typically offer this service.
-**IMPORTANT:** Scan and send the completed Live-Scan or Roll-Card along with a completed and signed [[https://oag.ca.gov/sites/all/files/agweb/pdfs/erds1/form_erds_0012.pdf|ERDS 0012]] to CeRTNA (Patrick Honny) for submission to the DOJ. Please add the employee’s email and phone number to the Form 12.
+**IMPORTANT:** Scan and send the completed Live-Scan or Roll-Card along with a completed and signed [[https://oag.ca.gov/sites/all/files/agweb/pdfs/erds1/form_erds_0012.pdf|ERDS 0012]] to CeRTNA (Rich Sherman) for submission to the DOJ. **Please add the employee’s email and phone number to the Form 12.**. Forms without the e-mail address and phone numbers written on them will be rejected. Including the information in the e-mail is not sufficient because the forms are filed in a folder and the e-mail may be purged.
   * <color #ed1c24>If CeRTNA does not receive and submit these forms, the DOJ will not respond with the results of the live scan.</color>
-  * Please keep the originals of the forms in your CERTNA documentation for future audit.
+  * Please keep the originals of the forms in your CeRTNA documentation for future audit.
 The employer and employee should each receive a results letter from the DOJ within 3-4 weeks from submission.
@@ Line 17: / Line 21: @@
   * Notify CeRTNA if you have not received the letter within 4 weeks of providing CeRTNA the submission material.
-Upon receipt, scan and send CeRTNA a copy of the DOJ results letter.
+Upon receipt, scan and send CeRTNA a copy of the DOJ results letter to CeRTNA (Rich Sherman) and put a copy of the Approval Letter in your ERDS binder so that it is available for future audits.
   * Upon verification that CeRTNA has a complete file for the employee, CeRTNA will create a token and ERDS access credentials.
@@ Line 23: / Line 27: @@
   * The token will be sent by USPS Priority mail and the credentials are sent to the employee via email.
-The token remains the property of CERTNA and must be surrendered upon termination, change in role no longer requiring access to CERTNA, or upon request.
+The token remains the property of CeRTNA and must be surrendered upon termination, or a change in role no longer requiring access to CeRTNA, or upon request.