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Adding an employee with a 'Secure Access' role to CeRTNA, requires a fingerprint & background check. The following steps are required to complete this process:

• (California Residents) Send employee to local Live Scan provider utilizing a BCIA 8016ERDS form. Please fully complete the employee and employer sections prior to the appointment. Note that this form is a fillable PDF and utilizing acrobat to complete the form really helps the legibility.
• (Non-California Residents) Contact CeRTNA to obtain a 'Roll-Card' which will taken to one of your local agencies to complete the fingerprint roll process. Your local police and/or sheriff departments typically offer this service.
• Scan and send the completed Live-Scan or Roll-Card along with a completed and signed ERDS 0012 to CeRTNA for submission to the DOJ. Please add the employee’s email and phone number to the Form 12.
  • If CeRTNA does not receive and submit these forms, the DOJ will not respond with the results of the live scan.
  • Please keep the originals of the forms in your CERTNA documentation for future audit.
• The employer and employee should each receive a results letter from the DOJ within 3-4 weeks from submission.
  • Notify CeRTNA if you have not received the letter within 4 weeks of providing CeRTNA the submission material.
• Upon receipt, scan and send CeRTNA a copy of the DOJ results letter.
  • Upon verification that CeRTNA has a complete file for the employee, CeRTNA will create a token and ERDS access credentials.
  • The token will be sent by USPS Priority mail and the credentials are sent to the employee via email.
• The token remains the property of CERTNA and must be surrendered upon termination, change in role no longer requiring access to CERTNA, or upon request.