Staff members that will be responsible for transmitting CeRTNA ERDS transactions are required to obtain a 'Secure Access' role. 'Secure Access' staff members will be assigned a USB token that will contain a Public Key Infrastructure (PKI) certificate that uniquely identifies that staff member. There are administrative activities associated with adding and/or removing employees with a 'Secure Access' role and those processes are documented below:
There are classifications of users for CeRTNA - Reports Only User or Secure-Access User.
If your are requesting a Reports Only User, please email a completed and signed ERDS 0012 to CeRTNA (Rich Sherman). Please write the employee’s email address and phone number on the ERDS 00012 Form. Forms without the e-mail address and form numbers written on them will be rejected. Including the information in the e-mail is not sufficient because the forms are filed in a folder and the e-mail may be purged.
Adding an employee with a 'Secure Access' role to CeRTNA, requires a fingerprint & background check. The following steps are required to complete this process:
California residents will send the employee to local Live Scan provider utilizing a BCIA 8016ERDS form. Please fully complete the employee and employer sections prior to the appointment. Note that this form is a fillable PDF and utilizing acrobat to complete the form really helps the legibility.
Non-California residents should contact CeRTNA to obtain a 'Roll-Card' which will be taken to one of your local agencies to complete the fingerprint roll process. Your local police and/or sheriff departments typically offer this service.
IMPORTANT: Scan and send the completed Live-Scan or Roll-Card along with a completed and signed ERDS 0012 to CeRTNA (Brett Zamora) for submission to the DOJ. Please add the employee’s email and phone number to the Form 12.. Forms without the e-mail address and form numbers written on them will be rejected. Including the information in the e-mail is not sufficient because the forms are filed in a folder and the e-mail may be purged.
The employer and employee should each receive a results letter from the DOJ within 3-4 weeks from submission.
Upon receipt, scan and send CeRTNA a copy of the DOJ results letter to CeRTNA (Brett Zamora) and put a copy of the Approval Letter in your ERDS binder so that it is available for future audits.
The token remains the property of CERTNA and must be surrendered upon termination, or a change in role no longer requiring access to CERTNA, or upon request.
When an employee with a 'Secure Access' role no longer needs access to CeRTNA, the following steps should be completed:
Notify CeRTNA as soon as possible with the effective date that the employee will no longer be authorized to access CERTNA.
Collect and return the token to the following address:
Attn: Brett Zamora
1115 Truxtun Ave.
Bakersfield, CA 93301